1. Acceptance of Terms
2. EADV Official website, Congress and Symposia websites and digital products
2.1. The Digital Products are not an attempt to practice medicine or to provide specific medical advice. It may not be used to make a diagnosis or to replace, overrule, integrate, second or somehow be considered in connection with a qualified health care provider's opinion. Nor may users rely upon the Digital Products if they need medical treatment. Use of programs on the Website does not establish a doctor-patient relationship. Users shall consult with qualified health care professionals for any medical needs.
2.2. Certain sections of EADV benefits and offerings are available only to registered users or EADV members with the active status. The access might depend on the type of user account of EADV membership type.
2.3. EADV reserves the right to add, remove, change or put temporarily on hold any of the EADV benefits and offerings available through our Digital Products.
2.4. If you use EADV´s Digital Products on mobile devices please be aware that your carrier´s normal rates and fees will still apply.
2.6. You guarantee the EADV that you are entitled to the described granting of data and no third party rights oppose this (e.g. due to contractual relationships with third parties or due to unclarified personal rights) and furthermore that no statutory provisions are breached due to the contractual use of the data. You will exempt the EADV or other authorized third parties from any claims by third parties who wish to assert these due to a possible legal breach.
3. Registration Portal for Congresses and Symposia
3.2. EADV (“The Organizer”) shall inform you about all other data needed during the registration process. According to the offer you may apply as a lecturer by submitting your lecture or an abstract or offer lectures, poster or e-poster for publication during the congress and/or within digital print- or online media. In this case the following conditions apply.
3.3. Submitting abstracts
If the Organizer offers you the possibility, you may upload to the Portal an abstract your research, case studies and clinical findings that you wish to present orally or as an e-poster- or online media. The same applies for e-posters or similar publications (hereinafter together referred to as "Abstracts"). By uploading the data you agree that the Abstract is passed on from JMT (“provider of the Platform”) to the Organizer or the reviewing panel assigned. If the Abstract is accepted, the Organizer may invite you to the Congress as a lecturer; however, he is not obliged to do so.
3.4. By uploading your Content (1) to the Portal you agree to your Content being published, duplicated, distributed and made publicly accessible non-exclusively and royalty free on the Organizer’s websites as well as on the provider of the Platform or other third party websites, in all print and online media or other data services, especially in the Congress catalogue, in data carriers for Content (e.g. DVD, CD-ROM, USB), in membership lists and on any online-portals operated by the Organizer or authorized third parties and any publications ensuing in connection with the Congress, wholly or partially, transferable and unrestricted in terms of time and place.
(1) This content refers only to the abstract and not the complete presentation slides. Should the Organiser wish, you will be asked specifically and separately about publishing rights for your presentation or audio mastered presentation data (webcasts).
3.5. You guarantee the provider of the Platform, the Organizer and other third parties authorized to use your abstract and that you are entitled to the described granting of rights and no third party rights oppose this (e.g. due to contractual relationships with third parties or due to unclarified personal rights) and furthermore that no statutory provisions are breached due to the contractual use of the abstract. You will exempt the provider of the Platform, the Organizer or other authorized third parties from any claims by third parties who wish to assert these due to a possible legal breach.
3.6. Participation as a listener
3.7. The processing of payments is done through a so-called PayGate that may be operated by a third party. For this purpose the provider of the Platform will direct you to the relevant PayGate Portal.
3.8. A contract on the accreditation only comes into being after the payment of the partial fee and explicit acceptance by the Organizer has taken place. In this case you will receive an accreditation confirmation from the Organizer or from the provider of the Platform on behalf of and by order of the Organizer.
3.9. Should a Congress be canceled or postponed the legal requirements and regulations of the Organizer shall apply concerning any return of tickets or other reversals of transactions.
3.10. Participation as a guest speaker
If the Organizer has invited you as a guest speaker and if you submit your Abstract or Synopsis within this context to the Portal the regulations for the transfer of rights and rights guarantees apply according to clauses 3.4 and 3.5.
3.11 The provider of the Platform is also liable for damages for which it is responsible from the injury to life, body or health. A possible liability according to the Produkthaftungsgesetz (German Product Liability Act) as well as in the scope of § 44 a TKG (German Telecommunications Act) remains unaffected.
3.12 The provider of the Platform is only liable for all remaining damages in the case of a breach of an essential contractual obligation, i.e. an obligation that enables the realizationof the contract according to the rules in the first place and in which adherence you may regularly trusts. The liability, however, is in any case restricted to the loss with which the provider of the Platform would have to typically reckon under the circumstances known at the time of the conclusion of the contract.
3.13 In the case of a delay or impossibility for which the provider of the Platform is responsible and which does not represent any essential contractual breach, a liability on the part of the provider of the Platform is excluded if it is merely guilty of slight negligence or the delay or impossibility is based on force majeure or other events outside of its sphere of influence. Moreover, the liability is restricted to the typical, foreseeable damage.
3.18 The provider of the Platform retains the right to prevent contents you made available on the Portal and which appear questionable to the provider of the Platform from being spread on the Portal as soon as it acquired knowledge of this. The provider of the Platform will immediately inform you of this. The same applies if the provider of the Platform is requested by third parties to change or delete contents made publicly accessible online because they apparently breach third party rights. In case you can provide evidence that a breach of third party rights is not on hand, the provider of the Platform will, upon your request, make the contents in question accessible again.
3.19 Right of Withdrawal
Any right of withdrawal for services of the Organizer is only possible with regard to the Organizer.
4. Registration and removal of the Account
It might be required to register by creating an account and log in to one of the digital Products in order to have access to the specific section of Digital Products. In certain situation the information about creation of the account might come from the EADV department which is in charge of the particular Digital Product.
Termination and removing your account
EADV´s Digital Products might offer the ability to remove the account you have the right to contact us at any time EADV with the request by writing to email@example.com.
EADV can stop providing you all or part of Digital Products if you clearly, seriously or repeatedly violate this statement or our Policies, including in particular EADV statuses or if we are required to do so by law.
5. Password Policy
The user of Digital Products is entirely responsible for maintaining the confidentiality of his/her password and account, and for any and all activities that occur under such account. Each password and account are personal and non-transferable.
The EADV.org website provides you with access to many exclusive features and information, some of which are personalized and confidential. Therefore, we remind you that your password should be strong enough to protect such data from unwanted access and to keep it confidential.
In order to increase your password security, please create a password by following the rules below:
1. Choose a password that no one will easily guess or hack
2. Make sure your password contains at least: 1 capital letter, 1 symbol and 1 number
3. Make sure your password is long - min 8 characters
4. Do not share your password with anybody
5. Write your password down and keep in a safe place
6. Modify your password from time to time
7. Third Party Contents
This website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s). EADV is not responsible for the availability, accuracy or content of sites and contents referenced to by the Website.
Please beware of scam companies pretending to offer accommodation, registration to the EADV Congress and Symposia (adding a percentage of commissions) or any unauthorized by EADV activity!
8. Ownership and copyrights
8.1. All materials on the Digital Products are owned by EADV or eventually by third party content and service providers, and are protected under national and international copyright and trademark laws. Altering, recompiling, systematic or programmatic copying, reselling, redistributing, publishing or re-publishing of copyrighted material or any part thereof without the explicit permission of the copyright holder is strictly prohibited. Unless otherwise stated, users may print or download information from the website for personal, free of charge, educational, non-commercial use only, provided they use them for such purposes only, indicate the source of the material and include a statement that the materials are protected by national and international copyright and trademark laws.
8.2. By uploading your content to the Digital Products you agree that it is being published, duplicated, distributed and made publicly accessible non-exclusively and royalty free on EADV´s Digital Products.
8.3. This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance, trademarks and graphics. Reproduction is prohibited. All trademarks reproduced in this website, which are not the property of, or licensed to us or the operator, are acknowledged on the website.
8.4 Sharing access
EADV strongly forbids to share access to the account (login and password) of any of the Digital Products to third party individuals or organizations as the content available on EADV´s Digital Products contains exclusive features and information, some of which are personalized and confidential. In case of doubts, please contact us by writing to firstname.lastname@example.org.
9. Disclaimer, Waiver and Release
While trying to keep the information on the site as accurate as possible, EADV disclaims any warranty concerning its accuracy, timeliness and completeness, and any other warranty, express or implied, including warranties of merchantability for a particular purpose. Access to the website is not granted to be error-, trojan-, worm- or virus-free. EADV, nor their officers, directors, employees, agents, representatives, information providers or suppliers shall have any liability to any users under any theory of liability or indemnity in connection with the use of the Website. The user hereby releases and forever waives any and all claims they may have against EADV, their officers, directors, employees, agents, representatives, information providers or suppliers for losses or damages to be sustained in connection with the use of the Website.
10. Applicable Law
In the event of any controversies arising from these Terms and Conditions or related thereto or related to the “Late abstract submission”, inclusive of issues such as validity, nullity, violation or termination thereof, the parties involved shall first attempt to reach a settlement. Failing this within one month from the time when the controversy arose, the same shall be brought exclusively before the ordinary Court at the seat of EADV. At present the seat of EADV is in Lugano, Switzerland.
12. Payments, billing and refunds
If you make a payment on our Digital Products, you agree to the Payments Terms delivered by the provider of the payment service unless it is stated that other terms apply.
Information about EADV payment policy can be obtained under the address email@example.com.
Date of Last Revision: May 23, 2018
The European Academy of Dermatology and Venerology (collectively, “EADV”, “we”, “us” or “our”) takes very seriously and respects the importance of protecting the personal information collected from the Members and other users of EADV benefits, offerings and digital services. By submitting information to EADV you consent to practices described in this policy, which aim to maintain the security, integrity and privacy of any information in accordance with the EU General Data Protection Regulation (GDPR). If you are less than 18 years of age, then you must first seek the consent of you parent or guardian prior to submitting any personal information.
This document describes how EADV collects and uses the personal information you provide to us. It will also describe the choices available to you regarding our use of your personal information as well as how you can access, update and delete that information.
2. What kind of information do we collect?
To follow the objectives of the EADV, to provide our benefits and offerings to EADV Members and to the rest of our users we must process personal information. The type of information we collect depends on how you use EADV benefits and offerings.
Actions you and other do and provide:
a) Information and content you provide: We collect the content, communications and other information you provide when you use EADV benefits and offerings, including when you sign up or apply for a membership or profile on one of our digital services and create and share content, and message or communicate with EADV or others. This can include: personally identifiable information, such as name, second name and surname, physical and email address, address of your practice or educational training, educational and professional interests, username and passwords, birthday and gender, phone number, photography, history of activity within EADV Congresses, Symposia, benefits and offerings, information included in submitted documents (such as CV´s, diplomas, letters, publications), history of payments, as well as information about the content you provide (like metadata), such as the date the data was created or physical, IP or email address from which it was delivered from;
b) Usage: We collect information about how you use EADV benefits and offerings, such as the actions you take and the time, frequency and duration of your activities. For example, we record the history of the participation at: EADV Congresses and Symposia, EADV Events App, Scholarship and Grants, CME-CPD, scientific programme, Courses, membership payments, payments for offerings as well as information collected by website cookies on our websites and digital services as well as our partners and suppliers;
c) Information about online transactions: If you make online transactions (such us when you pay your membership fee, purchase participation at EADV Congress or Symposium, at EADV Courses or for temporary access on Learning Centre) the information about the purchase or transaction is collected and stored by the provider of the service of online transactions which is selected by the EADV. We collect information about the amount of payment, time, and personal information of the payer.
3. How we collect information
EADV may collect personal information from you in the following ways:
a) From your written or verbal input (such us online forms with input fields and checkboxes, letters and email correspondences, phone calls, phone messages, voice messages, documents delivered in paper and digital versions on various carriers or means of transfer and photography);
b) Automatically through digital technologies including tracking online, such as by website cookies, by smart devices or by combining data sets, by collecting data from a browser or device, or by using algorithms and statistics to analyze the variety of data such as records of behavior, usage, location, technology or payments;
c) Information from partners. EADV might use applications and services developed and held by our suppliers to collect your personal data, contact detail to your workplace, name of the place you work, areas of your vocational activity and interest, statistical information about your work, purchases you make or about how you use their services including your settings and preferences. They might share that information only with EADV and process that information only by our permission and on our behalf. Partners receive your data when you visit or use their services or through third parties they work with. We require each of these partners to have lawful rights to collect, use and share your data before providing any data to us. If the ownership or control of all or part of EADV benefits and offerings or their assets changes, we may transfer your information to the new owner.
4. Use of your information
EADV may use your personal information in the performance of any contract and agreement we enter into with you, to comply with legal obligations or where EADV has a legitimate interest in using your information to enhance or fulfill the EADV membership, benefits and offerings.
We may use your information in the following way (after obtaining your consent, if required):
- To provide you with information about the status, obligations or benefits and offerings regarding your EADV membership;
- To administer all of EADV benefits and offerings, especially EADV membership, EADV Courses, Project Proposal, Research Fellowship, CME-CPD, scientific programme, Grants and Scholarships, Congresses and Symposia and for internal operations, notifications and reminders, including troubleshooting, data analysis, testing, statistical and survey purposes;
- To provide you with information about events, services and organization of EADV Congresses and Symposia;
- To allow you to participate in EADV benefits and offerings, including EADV Courses, Project Proposal, Research Fellowship, CME-CPD, scientific programme, Grants and Scholarships, Congresses and Symposia);
- To send you documents, publications, certificates, diplomas and other materials;
- To provide you with information about changes or updates to EADV statuses, membership, benefits and offerings or our digital services;
- To inform you about similar or entirely new EADV benefits and offerings;
- To help enhance, evaluate, develop, and create EADV websites;
- For any other purpose that we may inform you from time to time.
b. Communicate with you
We use the information about you to send you communications about the activity of the Academy, services that we offer, information regarding your membership and online account, and let you know about our policies and terms. We also use your information to respond to you when you contact us.
c. Researches and academics
EADV might provide information and content to partners or academics. This is in order to improve the functionality and experience of EADV benefits and offerings as well as to support our mission and vision which is implemented through EADV benefits and offerings.
d. Legal requests
Information we receive about you (including financial transaction) can be accessed and preserved for an extended period when it is the subject of a legal request or obligation, governmental investigation, or investigation of possible violations of our terms or policies, or otherwise to prevent harm.
5. Disclosure in “Register my practice”, “Membership directory” and “Event app - messages”
When you share and communicate using sections on our website eadv.org such as “Register Practice”, “Membership directory” you choose that the data share is visible to all the users who has access to the website and therefore it becomes public and it can be collected, disclosed, seen, accessed, reshared or copied by others.
When you share and communicate using our “Event app – messages” you choose the recipient of the message, such as participant of the EADV Congress or Symposium who is also a user of the same app.
6. Disclosure of sharing your information
We share information both internally within EADV and externally with our suppliers in accordance with this policy. Information controlled by EADV is stored and processed only inside the EU or in countries or organizations recognized by EU Commission as providing equivalent protection to GDPR.
These transfers are necessary to provide the services set forth in the EADV Status, EADV Website Terms and Conditions and to operate and provide EADV benefits and offerings to you.
We share information with law enforcement or in response to legal requests, if we have a good-faith belief that the law requires us to do so. We can also respond to legal requests when we have a good-faith belief that the response is required by law, affects users, and is consistent with internationally recognized standards.
7. Cross borders transfers
We share information both internally within EADV offices and externally with our suppliers and partners. Information controlled by EADV will be stored in EU for the purposes as described in this policy. In case of international transfers, which are necessary to provide the services set forth in EADV terms and conditions and to operate and provide EADV benefits and offerings, we utilize standard contractual clauses approved by the European Commission and rely on the European Commission´s adequacy about certain countries, as applicable, for data transfers from the EEA to the United States and other countries.
EADV applies various physical, technical and administrative safeguards in order to keep the collected data safe and protected. All personal information is subject to restricted access to prevent unauthorized access, modification or misuse. EADV does not share the data to people, partners and suppliers who are not directly involved in the data processing. Access to your personal data is restricted only to those who need it in order to perform their job function.
Website cookies are small text files created by websites and other digital services, that are stored on your computer or digital device.
We connect information from and about computers, phones, connected TVs and other web-connected devices you use to integrate with our digital services. This information may include IP addresses, browser type, operating system, Internet Service Provider, referring and exit pages, the files viewed on our websites, operating system, movements around the website, date and time, geographic and demographic information.
Cookies do not carry any personally identifiable information and represent your use of our digital services to analyze trends, better administer the website and improve your user experience on digital services that belong to EADV. They help with recognizing you on your next visit or while creating a profile or submitting an online form. Our partners and suppliers might use the same cookies or similar technologies for the same reasons.
Your browser should allow you to control and stop cookies usage, but keep in mind that disabling cookies might limit or change the usage of our digital services.
10. Links to third party websites
11. Your rights
Under GDPR you have the right to access, rectify, transport and erase your data. You can modify data directly on the online profile (by checking certain boxes or changing text in input fields) of our digital services. You can also use your right to contact us any time with a written request regarding any action of information concerning your personal information (by email to firstname.lastname@example.org), such as:
- Providing you details of your personal information with the purpose for processing;
- Rectify the errors;
- Delete your personal information;
- Transferring your personal information to a third party.
12. Data retention, account deactivation and deletion
We store your data as long as it is required by legal and governmental institutions and until it is no longer necessary to provide our services or until your membership is deleted – whichever comes first. This is a case-by-case determination that depends on things like why it is collected and processed, operational needs described in EADV statuses.
We keep copies of ID or passport only for the purpose and time necessary to verify your personal information submitted during application process and it is being kept no longer than 30 days (starting from receiving the document). After the deletion you will not be able to recover that information.
When you ask for erasing your data, we delete information and documents you provided (including photos related to your profile, copies of documents) and you will not be able to recover that information later. Information that others have about you (“Register my practice”) is not part of your account and will not be deleted. If you do not want to delete your account but want to temporarily stop using the EADV benefits and offerings, you can deactivate your membership. To get full information about your personal data which you shared with EADV, please contact us at any time by writing to email@example.com.
13. What is our legal basis for processing the data?
We collect, use and share the data that we have in the ways described above:
- consistent with your consent, which you may revoke at any time by contacting firstname.lastname@example.org;
- as necessary to comply with our legal obligations;
- to protect our vital interests, or those of others;
- as necessary in the public interest.
If you have questions about this policy, comments or complaints, you can contact at any time by writing to email@example.com.
You also have right to lodge a compliant with EADV lead supervisory authority, the Belgian Data Protection Commissioner, or your local supervisory authority.